Billing & Financial Management

Legistai provides a comprehensive financial management suite specifically designed for legal practices, emphasising transparency, regulatory compliance, and seamless integration between legal operations and financial administration.

Invoices & Billing: Generate professional invoices directly connected to specific client matters and case activities. Support multiple billing structures including time-based billing, fixed fee arrangements, and milestone-based payments. Automate invoice generation upon task completion or workflow milestones, ensuring timely billing cycles and improved cash flow management whilst maintaining complete transparency with clients.

Transaction Management: Legistai allows your firm to record and monitor all financial transactions with ease. This includes payments received, refunds issued, and expenses tracked, all of which are linked directly to the relevant clients and cases. By tying every financial entry to a legal matter, the system ensures your records are accurate, traceable, and ready for internal or external review. This reduces errors, improves efficiency, and enhances client confidence in your financial processes.

Trust & Office Account Separation: Legistai supports both trust accounting and operating (office) account management, helping you stay compliant and organised:

• Ensure compliance with IOLTA and local regulations

Legistai aligns with IOLTA (Interest on Lawyers Trust Accounts) guidelines and other local regulatory requirements, helping your firm handle client money responsibly and transparently.

• Allocate payments correctly between trust and office accounts

Incoming funds are automatically directed to the correct account based on the matter, ensuring accurate allocation between client (trust) and firm (office) accounts.

• Generate real-time balances and audit-ready reports

Access up-to-date balances for both account types and produce reports instantly for auditing, internal review, or regulatory compliance. This saves time and minimises the risk of financial discrepancies.

Integrated Case-to-Finance Workflow: With Legistai, every financial record is intelligently linked to the appropriate:

• Client
• Case
• Workflow
• Documents

This creates a fully connected financial loop, where each invoice, payment, or transaction can be easily traced back to its corresponding legal matter. It eliminates confusion, improves billing accuracy, and supports better decision-making across your firm.

Document Sync & Attachment: To support transparency and accountability, Legistai allows you to upload and attach all billing-related documents directly to the client or case record. These may include:

• Receipts
• Retainer agreements
• Bank confirmations

All documents are securely stored and accessible only to authorised team members, making it easier to maintain clear financial records, demonstrate compliance, and respond quickly to client or auditor requests.